Conference Theme:
“Beyond Policies: Insurance in the Digital Age”
Dates: June 2nd – 4th, 2024
Venue:
GRAND FIESTA AMERICANA CORAL BEACH CANCUN ALL INCLUSIVE SPA RESORT
Blvd. Kukulcán km. 9.5,
Hotel Zone, 77500
Cancún
Quintana Roo
Mexico
Registration Fees:
| CATEGORY |
EARLY BIRD REGISTRATION FEE
(BY MARCH 15TH 2024) |
REGISTRATION FEE
(MARCH 16TH – 15TH MAY 2024) |
LATE REGISTRATION FEE
(AFTER MAY 15TH 2024) |
| IAC MEMBER |
US$745.00 |
US$800.00 |
US$950.00 |
| LIMRA/LOMA MEMBER |
US$745.00 |
US$800.00 |
US$950.00 |
| IAC & LIMRA/LOMA MEMBER |
US$745.00 |
US$800.00 |
US$950.00 |
| NON MEMBER |
US$1095.00 |
US$1150.00 |
US$1300.00 |
| SPECIAL INTEREST/ EXHIBITORS |
US$550.00 |
US$600.00 |
US$745.00 |
| SPOUSE/GUEST |
US$200.00 |
US$200.00 |
US$200.00 |
Your registration fee includes attendance, refreshments, lunch on the two conference days, an electronic copy of the conference delegate listing and invitations to the CIC Opening Ceremony and Cocktail Reception and the CIC Dinner and Show. Full payment must be received prior to the conference and once payment has been received an invoice/receipt will be issued.
(NB: Please use links embedded below to download relevant offline registration and booking forms if required)
***Rental Fee for booth US$1500.00. Companies are allowed to register up to two delegates at the discounted exhibitor rate.***
Confirmation of your booking:
All bookings will be acknowledged in writing within three working days of receipt and regular updates will be emailed to delegates up to two weeks before the conference. Please telephone the IAC Secretariat immediately: if you have not received written acknowledgement of your booking within 3 days of sending it by fax or email OR if you have not received your conference confirmation number or hotel booking information at least a month before the event.
Full payment must be received prior to the conference and once payment has been received an invoice/receipt will be issued.
(NB: Please use links embedded below to download relevant offline registration and booking forms if required)
CANCELLATION POLICY
Any cancellation for registration will be refunded less US$100.00 if received on or before April 30, 2024. Any cancellations received after April 30, 2024, will NOT be refunded any part of the registration fee.
All cheques should be in US dollars, drawn on a US bank and payable to:
Insurance Association of the Caribbean Inc.,
The Thomas Peirce Building,
Collymore Rock
St Michael,
Barbados,
West Indies
Tel: (246) 427-5608
Fax: (246) 427-7277
E-mail: conference@iac-caribbean.com
VISA and MASTERCARD Payments only
The hotel rates below are not valid after May 1, 2024
| Room Rates (US$) (Persons Not From Mexico) |
| Room |
Single Occupancy |
Double Occupancy |
Triple Occupancy |
| Ocean View Suite |
$456.23 |
$248.47 |
$193.93 |
| Master Suite |
$802.22 |
$594.46 |
|
These rates are per person, per night and don’t include 16% VAT. Rates include occupancy tax and service charge. In addition, room rates are subject to Sanitation Tax of MXP$79.88 (or its equivalence in USD) per room, per night. Sanitation tax will be added to your room at check-in. Client understands and agrees that all taxes are subject to change in accordance with government regulations in force, therefore the all-inclusive rates may change according to the taxes modification.
RESERVATION PROCEDURE:
Please fill out the Reservation Form found on this IAC 2024 Caribbean Conference booking site and 48 hours later, you will receive your confirmation by email with the guidelines for changes, cancellations and no show.
Please note that the hotel confirmation includes 16% VAT according to hotel process and this will be adjusted on-site at checkout if you are eligible and present the proper documentation.
| Local Room Rates (US$) (Persons From Mexico) |
| Room |
Single Occupancy |
Double Occupancy |
Triple Occupancy |
| Ocean View Suite |
$525.57 |
$285.38 |
$223.58 |
| Master Suite |
$925.57 |
$685.38 |
|
These rates are per person, per day and include value added tax (VAT), occupancy tax and service charges. In addition, room rates are subject to Sanitation Tax of MXP$79.88 (or its equivalent in USD) per room, per night. Sanitation Tax will be added to your group rate at check in. Client understands and agrees that all taxes are subject to change in accordance with government regulations in force, therefore the all-inclusive rate may change according to the taxes modification.
Room Rates Include:
Inclusions are outlines below:
- At leisure, all breakfast, lunch, and dinner at resort dining restaurants
- Pool and beach waiter services with an optional lunch menu
- Imported open bar by the glass during all meals, restaurants and bars
- 24hr in-suite dining with drinks (beer and/or wine) served by the glass.
- Minibar with soft drinks, domestic beer, bottled water, and coffee. Refreshed daily.
- One (1) hour non-motorised sport: kayaks, paddles, boards & snorkling per room, per stay
- Local phone calls
- At leisure outdoor daytime sport and fitness activities available to all hotel’s guests
- Turn down service.
- Applicable government taxes
- All food and beverages gratuities when dining in restaurants
- Maid and portage services
Not Included:
- Concession purchases (tobacco shop, travel agency, car rental, ground transportation, etc)
- National and International phone charges
- Laundry services
- All Gem spa services, including beauty parlour, retail products and food & beverage dining options.
- Child care / babysitting services
CHILDREN POLICY
- 0-4 year old are complimentary when sharing room with their parents
- 5-12 years old is 70 USD per child when sharing room with their parents
- From 13 years old and above are consider adults
Delegates not staying at the Grand Fiesta Americana Coral Beach Cancun All Inclusive Spa Resort will need to purchase a Conference Package Pass as required by the hotel.
There are two options if staying off-property:
- Conference Package #1 US$789.00 Sunday to Tuesday June 2-4, 2024: This package provides access to the conference sessions, Opening Ceremony and Cocktail and Closing Party. Lunch will be provided at two restaurants: Viña or La Joya (delegates will be notified which restaurant on the specific day)
- Conference Package #2 US$526.00 Monday & Tuesday June 3-4, 2024: This package provides access to the conference sessions and Closing Party. Lunch will be provided at two restaurants: Viña or La Joya (delegates will be notified which restaurant on the specific day)
*Conference Passes do not include access to the pool area or the beach, the lobby bar, or other restaurants*
To ensure your access to the hotel property, please make payment for your conference package option through the IAC. Please contact us at conference@iac-caribbean.com to notify us that you will be staying off property and to receive details on how to make payment.
Once payment is received, your name will be added to the list of attendees staying off property and this list will be provided to the hotel.
Persons not staying on property are asked to advise us prior to Friday May 24, 2024. Upon arrival at the hotel, you will be provided with a special wristband with hotel branding.
ADVERTISING INFORMATION
Insurance Association of the Caribbean Inc.
The Thomas Peirce Building,
Collymore Rock, St. Michael
Barbados
West Indies.
Tel (246) 427-5608/09 Fax: (246) 427-7277
Email: conference@iac-caribbean.com
The magazine will be distributed at the Caribbean Insurance Conference 2024 to be held at Grand Fiesta Americana Coral Beach Cancun All Inclusive Spa Resort, Blvd. Kukulcán km. 9.5, Hotel Zone, 77500, Cancún, Quintana Roo, Mexico.
SPECIAL CHARGES
10% discount to Caribbean owned companies and IAC and LIMRA/LOMA member companies
DEADLINES
BOOKINGS: March 22nd, 2024 | ARTWORK: March 29th, 2024
ARTWORK SPECIFICATIONS
| Advertisement Dimensions |
| Actual Magazine Size |
8.5″ wide x 11″ high |
| Full Page Ad |
7″ wide x 9.375″ high |
| Full Page Bleed |
8.75″ wide x 11.25″ high |
| (Any copy should fall within the full-page size of 7″ wide by 9.375 high on all full-page bleed ads). |
| Half Page Horizontal |
7″ wide x 4.625″ high |
| Half Page Vertical |
3.375″ wide x 9.375″ high |
| Quarter Page Vertical |
3.375″ wide x 4.625″ high |
Pre-Press Material Required
Only Electronic Files on Disc 100 MB pr 250 MB Zip, 1GB jaz or CD, will be accepted. Please create all artwork in Adobe Illustrator, Macromedia Freehand, Adobe Photoshop or Quark Xpress. Freehand, Illustrator or Quark files must be supplied as EPS. Original Quark documents must also be included with the EPS Version as well as all fonts and any imported pictures or illustrations. Illustrator, Freehand and Photoshop files must all be supplied with fonts as outlines. If fonts cannot be converted to outlines, please include all Printer and Screen Fonts. All colours in all files must be converted to CMYK.
Please do not specify and any colours as Pantone or RGB. Any pictures included in any of the above formats must be of at least 300dpi. Please ensure all placed images are linked.
No Corel Draw files will be accepted.
A HIGH RESOLUTION COLOUR PROOF OR 720DPI POSTSCRIPT CORRECT PRINTOUT OF THE AD MUST BE SUPPLIED WITH THE ARTWORK.
ADVERTISING RATES
2024 Advertising Booking Form
| COVERS |
| Back Cover |
US$2250.00 – RESERVED |
| Front Inside Cover |
US$1920.00 – RESERVED |
| Back Inside Cover |
US$1920.00 – RESERVED |
| FULL COLOUR INSERTS |
|
| Full Page |
US$1810.00 |
| Half Page |
US$1260.00 |
| Quarter Page |
US$900.00 |
The above rates are for camera-ready artwork and do not include the cost of developing artwork. IAC can have your ad created or recreated for you at a reasonable cost. Please specify at the time of booking if this service is to be included in the billing.
Rate Conversion – US $1.00 = BDS $2.00 The above rates are for camera-ready artwork and do not include the cost of developing artwork. IAC can have your ad created or recreated for you at a reasonable cost. Please specify at the time of booking if this service is to be included in the billing. SPECIAL CHARGES 10% discount to Caribbean owned companies and IAC and LIMRA/LOMA member companies.
DRESS CODE
We wish to advise you of the dress code for the following conference events: –
OPENING CEREMONY AND COCKTAIL RECEPTION (COCKTAIL ATTIRE):
The Ceremony is anticipated and attended by all of the delegates. This event includes a feature address delivered by a distinguished and illustrious speaker.
The Cocktail Reception is the first social event for the Conference. It is an ideal opportunity to network, greet old friends and meet new ones. The objective is to provide an ambience and feeling that will set the tone and mood for the 42nd Annual Conference.
CONFERENCE SESSIONS (BUSINESS CASUAL – CONFERENCE POLO SHIRTS MAY BE WORN)
CLOSING PARTY (CASUAL – CARIBBEAN COOL):
Kick back, relax, and join us at our Closing Party!
This evening will include recognition of sponsors, a Dinner and lots of Dancing! It’s the perfect climax to celebrate the end of conference.
The Closing Party is attended by all conference delegates and sponsors and is another excellent opportunity for networking and meeting top executives in both the regional and international insurance industries.
