Conference Theme:
“Harnessing Emerging Trends to Drive a Secure and Sustainable Future”
Dates: June 1st – 3rd, 2025
Venue:
The Westin Playa Bonita Panama
Km 6 Camino a Veracruz,
Panama City,
Panama
PHONE NUMBER: +507 -6670-2523
Fax: +507 304-6601
Registration Fees:
| CATEGORY |
EARLY BIRD REGISTRATION FEE
(BY MARCH 15TH 2025) |
REGISTRATION FEE
(MARCH 16TH – 15TH MAY 2025) |
LATE REGISTRATION FEE
(AFTER MAY 15TH 2025) |
| IAC MEMBER |
US$745.00 |
US$800.00 |
US$950.00 |
| LIMRA/LOMA MEMBER |
US$745.00 |
US$800.00 |
US$950.00 |
| IAC & LIMRA/LOMA MEMBER |
US$745.00 |
US$800.00 |
US$950.00 |
| NON MEMBER |
US$1095.00 |
US$1150.00 |
US$1300.00 |
| SPECIAL INTEREST/ EXHIBITORS |
US$550.00 |
US$600.00 |
US$745.00 |
| SPOUSE/GUEST |
US$200.00 |
US$200.00 |
US$200.00 |
Your registration fee includes attendance, refreshments, lunch on the two conference days, an electronic copy of the conference delegate listing and invitations to the CIC Opening Ceremony and Cocktail Reception and the CIC Dinner and Show. Full payment must be received prior to the conference and once payment has been received an invoice/receipt will be issued.
(NB: Please use links embedded below to download relevant offline registration and booking forms if required)
***Rental Fee for booth US$1500.00. Companies are allowed to register up to two delegates at the discounted exhibitor rate.***
Confirmation of your booking:
All bookings will be acknowledged in writing within three working days of receipt and regular updates will be emailed to delegates up to two weeks before the conference. Please telephone the IAC Secretariat immediately: if you have not received written acknowledgement of your booking within 3 days of sending it by fax or email OR if you have not received your conference confirmation number or hotel booking information at least a month before the event.
Full payment must be received prior to the conference and once payment has been received an invoice/receipt will be issued.
(NB: Please use links embedded below to download relevant offline registration and booking forms if required)
CANCELLATION POLICY
Any cancellation for registration will be refunded less US$100.00 if received on or before April 30, 2025. Any cancellations received after April 30, 2025, will NOT be refunded any part of the registration fee.
All cheques should be in US dollars, drawn on a US bank and payable to:
Insurance Association of the Caribbean Inc.,
The Thomas Peirce Building,
Collymore Rock
St Michael,
Barbados,
West Indies
Tel: (246) 427-5608
Fax: (246) 427-7277
E-mail: conference@iac-caribbean.com
VISA and MASTERCARD Payments only
Hotel Booking Deadline: 30 April, 2025
GROUP ROOM RATES
Premium Plan Package Rates
| Room |
Single Occupancy Rate |
Double Occupancy Rate |
| Deluxe Green View |
USD $264.00
per room, per night |
USD $193.00 per person, per night
or
USD $386.00 per room, per night |
| Deluxe Ocean View |
USD $274.00
per room, per night |
USD $198.00 per person, per night
or
USD $396.00 per room, per night |
Deluxe Green View
with Club Access |
USD $304.00
per room, per night |
USD $237.00 per person, per night
or
USD $474.00 per room, per night |
Deluxe Ocean View
with Club Access |
USD $314.00
per room, per night |
USD $247.00 per person, per night
or
USD $494.00 per room, per night |
Renewal Jr. Suite
Green view |
USD $364.00
per room, per night |
USD $287.00 per person, per night
or
USD $574.00 per room, per night |
Renewal Suite
Ocean view |
USD $404.00
per room, per night |
USD $297.00 per person, per night
or
USD $594.00 per room, per night |
ROOM TAX
The above room rates include Occupancy Tax currently 10%.
CHECK IN / CHECK OUT
Check in time is at 3:00 pm and check out time is at 12:00 pm (noon). We will make every effort to accommodate special arrival and departure requests.
CONDITIONS:
- Rates are in U.S. Dollars (USD) per person, per night.
- This meal plan must be reserved for the same number of nights the group stays.
- Additional charges will apply for international calls, laundry service, and specialty items not included in the plan such as lobster, champagne, high end wines and spirits.
- A surcharge of USD $139.00 per person per night applies for a 3rd adult in the room.
- Children up to 5 years old are complimentary; children from 6 to 12 years pay USD$59.00 per child per night.
FOOD & BEVERAGE PREMIUM PACKAGE INCLUDES:
- All meals buffet or a La Carte at any of the hotel’s restaurant during regular operation hours. For Asiana and Tierra & Fuego Restaurants reservations are required. Group reservations allowed up to a maximum of 10 guests sitting together every 30 minutes.
- Starfish Restaurant (buffet and a la carte) and Pacifica Restaurant (buffet only) no reservations required.
- Oregano Italian Deli from 2:00pm to 10:00 pm
- La Micaela Cafe from 9:00 am to 10:00 pm
- Unlimited non-alcoholic and alcoholic premium drinks, and wine by the glass, at any of the hotel’s restaurants and bars during regular operation hours.
- Afternoon snacks station by the pool from 11:00 a.m. to 4:00 p.m.
- Basic minibar with two bottles of water, two cans of national beer, two cans of soda, two salad snacks (chips) and 2 chocolate bars that are replaced when consumed.
- Wireless Internet in guestrooms and throughout the hotel including meeting space for basic use
- Includes gratuities and F&B taxes.
- Governmental taxes (Currently is 10% for accommodation)
ADVERTISING INFORMATION
Insurance Association of the Caribbean Inc.
The Thomas Peirce Building,
Collymore Rock, St. Michael
Barbados
West Indies.
Tel (246) 427-5608/09 Fax: (246) 427-7277
Email: conference@iac-caribbean.com
The magazine will be distributed digitally for the Caribbean Insurance Conference 2025.
SPECIAL CHARGES
10% discount to Caribbean owned companies and IAC and LIMRA/LOMA member companies
DEADLINES
BOOKINGS: March 22nd, 2025 | ARTWORK: March 29th, 2025
ARTWORK SPECIFICATIONS
| Advertisement Dimensions |
| Actual Magazine Size |
8.5″ wide x 11″ high |
| Full Page Ad |
7″ wide x 9.375″ high |
| Full Page Bleed |
8.75″ wide x 11.25″ high |
| (Any copy should fall within the full-page size of 7″ wide by 9.375 high on all full-page bleed ads). |
| Half Page Horizontal |
7″ wide x 4.625″ high |
| Half Page Vertical |
3.375″ wide x 9.375″ high |
| Quarter Page Vertical |
3.375″ wide x 4.625″ high |
Pre-Press Material Required
Only Electronic Files on Disc 100 MB pr 250 MB Zip, 1GB jaz or CD, will be accepted. Please create all artwork in Adobe Illustrator, Macromedia Freehand, Adobe Photoshop or Quark Xpress. Freehand, Illustrator or Quark files must be supplied as EPS. Original Quark documents must also be included with the EPS Version as well as all fonts and any imported pictures or illustrations. Illustrator, Freehand and Photoshop files must all be supplied with fonts as outlines. If fonts cannot be converted to outlines, please include all Printer and Screen Fonts. All colours in all files must be converted to CMYK.
Please do not specify and any colours as Pantone or RGB. Any pictures included in any of the above formats must be of at least 300dpi. Please ensure all placed images are linked.
No Corel Draw files will be accepted.
A HIGH RESOLUTION COLOUR PROOF OR 720DPI POSTSCRIPT CORRECT PRINTOUT OF THE AD MUST BE SUPPLIED WITH THE ARTWORK.
ADVERTISING RATES
2025 Advertising Booking Form
| COVERS |
| Back Cover |
US$2250.00 – AVAILABLE |
| Front Inside Cover |
US$1920.00 – RESERVED |
| Back Inside Cover |
US$1920.00 – AVAILABLE |
| FULL COLOUR INSERTS |
|
| Full Page |
US$1810.00 |
| Half Page |
US$1260.00 |
| Quarter Page |
US$900.00 |
The above rates are for camera-ready artwork and do not include the cost of developing artwork. IAC can have your ad created or recreated for you at a reasonable cost. Please specify at the time of booking if this service is to be included in the billing.
Rate Conversion – US $1.00 = BDS $2.00 The above rates are for camera-ready artwork and do not include the cost of developing artwork. IAC can have your ad created or recreated for you at a reasonable cost. Please specify at the time of booking if this service is to be included in the billing. SPECIAL CHARGES 10% discount to Caribbean owned companies and IAC and LIMRA/LOMA member companies.
DRESS CODE
We wish to advise you of the dress code for the following conference events: –
OPENING CEREMONY AND COCKTAIL RECEPTION (COCKTAIL ATTIRE):
The Ceremony is anticipated and attended by all of the delegates. This event includes a feature address delivered by a distinguished and illustrious speaker.
The Cocktail Reception is the first social event for the Conference. It is an ideal opportunity to network, greet old friends and meet new ones. The objective is to provide an ambience and feeling that will set the tone and mood for the 43rd Annual Conference.
CONFERENCE SESSIONS (BUSINESS CASUAL – CONFERENCE POLO SHIRTS MAY BE WORN)
CLOSING PARTY (CASUAL – CARIBBEAN COOL):
Kick back, relax, and join us at our Closing Party!
This evening will include recognition of sponsors, a Dinner and lots of Dancing! It’s the perfect climax to celebrate the end of conference.
The Closing Party is attended by all conference delegates and sponsors and is another excellent opportunity for networking and meeting top executives in both the regional and international insurance industries.
